Dear Responsible Virginia Employment Commission Recipient:
Please take notice that, earlier this same day, a prior written notice was transmitted concerning this matter. This follow-up correspondence is sent to confirm that the earlier notice has already been issued, to preserve the record of that transmission, and to provide an immediate opportunity for any recipient to state directly, in writing, if the earlier notice was not received.
If your office, unit, or receiving channel did not receive the earlier same-day notice, you are requested to reply directly to this email address and state clearly that the earlier notice was not received. If no such written statement of non-receipt is made, it will be reasonably relied upon that the transmission path, addressing information, and delivery metadata are correct, that the receiving address is valid, and that notice has been duly given for purposes of administrative routing, preservation, review, and due process.
This letter does not withdraw, replace, or narrow the prior notice. It reaffirms that earlier notice and serves as an additional written record invoking preservation, internal routing, compliance review, and action by the proper responsible office or official.
Compliance Obligations Invoked
This follow-up expressly invokes and preserves statutory and administrative obligations that include notice, review, response opportunity, fair hearing procedures, reason-giving, and documented agency handling. It is sent because silence, misrouting, partial handling, or transfer between units should not be treated as extinguishing the notice already placed into the record.
- The obligation to provide notice of determinations and the reasons and material facts supporting them.
- The obligation to provide a reasonable opportunity to review and respond to adverse or potentially disqualifying information.
- The obligation to document and consider claimant-responsive information provided in relation to the claim.
- The obligation to ensure fair hearing procedures on appeal and proper written notice associated with that process.
- The obligation of any receiving office to route the matter to the proper personnel for meaningful review, correction, and response.
Demand for Clarification and Action
You are requested to confirm, in writing, one of the following: (1) that the earlier same-day notice was received, reviewed, and routed appropriately; or (2) that it was not received, in which event that non-receipt must be stated expressly by direct reply to this email address. If review is pending in another unit, that unit should be identified. If corrective or reconciliatory action is underway, the present status should be stated.
This matter should be preserved as a written-record compliance notice affecting review, routing, reconciliation, payment-impact handling, escalation, and due-process interests. Any responsible recipient should ensure that it reaches the proper office without delay.
Record Position
In the absence of an express written statement that the earlier same-day notice was not received, the reasonable administrative assumption will be that the delivery information is accurate, that the intended notice has reached valid receiving channels, and that the responsible recipients have been duly notified. That position is taken in the interest of record preservation, procedural clarity, and due process.
Respectfully submitted,