Payroll Inquiry Emails

Subject: Request for correct employee code for W-2

Dear Ms. Melton,

Please find below the code section from my W-2. Kindly review and update the following information as necessary so that I may submit these to the IRS for verification purposes.

Thank you for your prompt attention to this matter.

Best regards,
Thomas Coates

Sample W-2 Form

Disclaimer: This email is intended for authorized personnel only and includes sensitive information governed by HIPAA and federal payroll disclosure regulations. Any failure to respond accurately or completely may result in non-compliance with applicable laws. By engaging in this communication, you affirm adherence to all confidentiality and disclosure requirements.

Subject: Urgent Inquiry: Pay Status and Payroll Verification

Dear Ms. Melton,

As per my email communication to you on November 18, I have been working diligently with MetLife to ensure there are no gaps in my pay. I have been ahead of schedule in providing all required documentation to both MetLife and Cox to facilitate the extension of my short-term disability benefits.

However, it seems there is a possibility of a gap, which should not occur given my compliance and timeliness. To ensure clarity and compliance with federal and state regulations, I kindly request the following:

  1. Verification of my current pay status: Please confirm who is currently paying me (Cox or MetLife) and the amount and timing of my next paycheck.
  2. Payroll documentation: For accuracy and compliance, I request an updated copy of my I-9 form and a current W-2/Wage and Tax Statement to verify my active payroll records. Alternatively, I can submit a form requesting reimbursement or confirmation of payroll adjustments if required.

This inquiry is critical, as I have imminent out-of-pocket expenses for cardiology and other medical treatments essential to my health. Timely access to my payroll information ensures I can meet these obligations without disruption.

Please treat this as a formal request under applicable federal and state labor regulations and respond at your earliest convenience.

Best regards,
Thomas Coates