Multi-Agency Coordination Notice: Coates v. Cox Communications
Date: April 14, 2025
To the Respective Offices of Oversight and Enforcement:
- U.S. Equal Employment Opportunity Commission (EEOC)
- U.S. Department of Labor – Wage & Hour Division (WHD)
- U.S. Department of Justice – Civil Rights Division
- Internal Revenue Service / Social Security Administration
- Virginia Office of Civil Rights
- Virginia State Bar – Office of Professional Regulation
- Office of Federal Contract Compliance Programs (OFCCP)
- Virginia Employment Commission (VEC)
- U.S. Securities and Exchange Commission (SEC)
- Federal Communications Commission (FCC)
I. Active Agency Engagement & Case Reference
Summarized open investigations and jurisdictions across ADA, FMLA, payroll, HIPAA, SOX, FCA, and ERISA
compliance.
II. Legal and Statutory Interdependence
This matter involves cross-cutting violations under:
- 42 U.S.C. § 12112 / § 12203 (ADA)
- 29 CFR § 825.301 (FMLA)
- 26 CFR § 31.6051-1 / 42 U.S.C. § 1320b-7 (IRS/SSA)
- 29 U.S.C. § 1140 (ERISA interference)
- 31 U.S.C. § 3730(h) (False Claims Act)
- 15 U.S.C. § 78u–6 (Dodd-Frank/SOX)
- 45 CFR § 164.502 (HIPAA)
- 47 CFR § 76.309 (FCC regulations)
III. Strategic Purpose of This Notice
The intent is to:
- Prevent regulatory fragmentation
- Encourage evidence-sharing
- Establish coordinated oversight across jurisdictions
IV. Documentation Provided or Referenced
- Formal complaints, email records, and timeline logs
- Payroll records and audit trail documents
- Exhibits 1–7 (ADA, retaliation, ERISA, HIPAA)
V. Future Disclosures
All agencies will continue receiving coordinated updates unless otherwise advised.
Notice to Outside Counsel of Independent Duties
This letter places outside counsel on notice under:
- Rule 1.13(b): Duty to report material legal violations to corporate authority
- Sarbanes-Oxley (18 U.S.C. § 1514A): Obligation to prevent obstruction of federal proceedings
- Litigation Hold Notice: Requirement to preserve all relevant evidence and internal communications