Formal Motion – Memorialization, Retaliation Timeline, and Paradigm-Shifting Addenda
UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION
NORFOLK AREA OFFICE – MID-ATLANTIC REGION
IN THE MATTER OF:
Thomas D. Coates, Complainant
v.
Cox Communications, Inc., Respondent
EEOC Charge No.: 12K-2025-00001
DOJ ADA Complaint No.: 536785-LFD   |   DOL WHD Matter: [Insert if applicable]
FORMAL MOTION NO. 1: MEMORIALIZATION, RETALIATION TIMELINE, AND PARADIGM-SHIFTING ADDENDA
I. INTRODUCTION AND REQUEST FOR DOCKET ENTRY
Complainant Thomas D. Coates, by and through undersigned authority, hereby submits this Motion No. 1 for Memorialization and Request for Admission of Material Statement, and respectfully requests its entry into the administrative record of the Equal Employment Opportunity Commission (EEOC) in connection with Charge No. 12K-2025-00001.

This motion is further submitted for immediate transmittal and coordinated review by the U.S. Department of Labor, U.S. Department of Justice, Virginia Office of the State Inspector General, and the Office of the Governor of Virginia, as well as any other oversight body with statutory interest in the matters described herein.
II. MATERIAL STATEMENT AT ISSUE
This motion concerns material statements submitted by Respondent’s counsel in Cox’s April 2025 position statement to the EEOC, which are contradicted by direct documentary evidence and constitute perjury, retaliation, and ongoing bad faith.
III. LEGAL AND PROCEDURAL BASIS
This motion is submitted pursuant to: The Commission is empowered to preserve and memorialize such statements as binding admissions, subject to cross-agency evidentiary review.
IV. RELIEF REQUESTED
The Complainant respectfully requests that the EEOC and cross-agency recipients:
  1. Enter this motion and the cited material statement into the permanent record for EEOC Charge No. 12K-2025-00001;
  2. Formally memorialize the quoted material statement as a material representation in the record, subject to Rule 801(d)(2) admissions;
  3. Order Cox Communications to admit, clarify, or deny this material statement within 10 business days, or else treat it as an evidentiary admission for all investigative and judicial purposes;
  4. Refer any systemic findings arising from this statement to DOJ Civil Rights Division and DOL WHD;
  5. Distribute a certified copy of this motion and the quoted material statement to all relevant oversight agencies for synchronized review.
V. SERVICE CERTIFICATION
I certify that this motion and all supporting exhibits have been served via EEOC Portal and electronic mail to:
VI. CONCLUSION
The integrity of this administrative proceeding depends on the accuracy and preservation of the record. The quoted material statement by Cox Communications, as submitted by counsel, must be memorialized as a formal evidentiary admission, subject to cross-agency review and enforcement.
Respectfully Submitted,
/s/ Thomas D. Coates
Thomas D. Coates
tdcoates@gmail.com | (757) 374-3539
Dated: May 18, 2025
ADDENDUM: Ongoing Retaliation, Record Falsification, and Bad Faith (June–September 2024)

I. Timeline of Retaliation and Ongoing Misconduct

II. Legal and Evidentiary Implications

III. Attachments and Evidence

IV. Relief Requested
Complainant respectfully requests that the EEOC and all oversight agencies:

This addendum is submitted as a formal supplement to the main motion and is intended to preserve and memorialize this pattern of ongoing retaliation, record falsification, and procedural abuse for all investigative, administrative, and judicial purposes.

ADDENDUM: Paradigm-Shifting Evidence – The Workman Correspondence and Its Ripple Effects

I. The Pivotal Role of Azariah Workman – A Timeline and Analysis

II. Ten Critical Points for Workman’s Affidavit and Cross-Examination

  1. Direct Retaliation: Why did you, as HR Director, assist in issuing a negative evaluation the day after a medical leave request?
  2. Perjury Check: Can you explain why Cox’s position statement claims the warning predated the leave request, when system records show otherwise?
  3. Payroll Manipulation: What was your role in cutting off Complainant’s pay the day after you told him to take leave?
  4. Accommodation Process Delay: Why did you acknowledge the accommodation request but refuse to process it until “September,” in violation of ADA promptness standards?
  5. False Narrative of Voluntary Leave Closure: Why did you claim Complainant closed his own leave case, when your own actions (cutting pay, denying PTO) forced his hand?
  6. Failure to Provide Documentation: Why did you insist on more forms after already providing the “Physician Accommodation Request” and after being notified of the need?
  7. System Access and STAR Discrepancies: Why did you not restore access to essential systems or correct STAR/payroll errors despite repeated requests?
  8. Ongoing Reference to Rescinded Warning: Why did you and Cox continue to reference the rescinded warning in filings and communications after HR confirmed its removal?
  9. Failure to Engage in Interactive Process: Why did you not initiate or document a good-faith ADA interactive process, as required by law, after multiple requests?
  10. Pattern of Non-Response: Why did you fail to answer or resolve critical issues from June through September, despite repeated written documentation and escalation?

III. Paradigm Shift – How This Changes the Legal Landscape

IV. Relief and Next Steps

This addendum is submitted to highlight the central role of Azariah Workman in initiating and perpetuating retaliation, false statements, and procedural abuse. All subsequent Cox statements must be scrutinized in this context, and Workman’s actions must be subject to full evidentiary inquiry and cross-examination.

ADDENDUM: Paradigm-Shifting Evidence-The Workman Correspondence and Its Ripple Effects

I. The Pivotal Role of Azariah Workman-A Timeline and Analysis

II. Ten Critical Points for Workman’s Affidavit and Cross-Examination

  1. Direct Retaliation: Why did you, as HR Director, assist in issuing a negative evaluation the day after a medical leave request?
  2. Perjury Check: Can you exp