EXHIBIT [LETTER] – [Brief Description of Email or Document]

I. INTRODUCTION AND OFFER OF PROOF

This exhibit is offered as documentary evidence in support of Complainant’s claims and/or defenses. The attached email is relevant to the issues under investigation and is submitted pursuant to:

• 42 U.S.C. § 2000e-5(b) (EEOC investigative authority)
• 29 C.F.R. §§ 1601.15(c), 1601.18 (party statements as evidence)
• FRE 801(d)(2) (opposing party statements)
• FRE 401 (relevance standard)

II. LEGAL BASIS FOR ADMISSIBILITY

The attached email is offered as a business record and/or party admission under FRE 801(d)(2) and 803(6), and is relevant under Rule 401. It is material to the issues of [discrimination, retaliation, accommodation, etc.], and directly relates to the facts at issue. The content may also serve as foundational evidence for spoliation, notice, or procedural claims.

III. MATERIAL FACTS DEMONSTRATED BY THIS EXHIBIT

• Notice: [e.g., Employer/agency was formally notified of protected status or request]
• Contradiction: [e.g., Contradicts respondent’s assertion in position statement, see Cox April 2025 Statement, p. X]
• Pattern/Practice: [e.g., Demonstrates pattern of delay, retaliation, or non-compliance]
• Executive Knowledge: [e.g., Cc’d to compliance officer or executive, see paste.txt Addendum]
• Procedural Irregularity: [e.g., Shows failure to follow internal or statutory process]

IV. EMAIL EVIDENCE

[Paste the full email body here. Retain original formatting, signatures, and any disclaimers.]

V. SUPPLEMENTAL EVIDENCE AREA

• Paste image URL or upload file: [insert URL or upload link]
• Attach related documents: [e.g., screenshots, HR logs, prior filings]
• Note: This exhibit is part of the official record for EEOC Charge No. [insert] and is available for cross-agency review and evidentiary preservation.